Roles Info

Following are the responsibilities and guide lines for the role takers:

COORDINATOR
-Be in time and encourage others to be in time as well. Confirm the participants and if needed, change the role taker after consulting with executive members. Then start the session in time.
-Find out something about the speakers and their topics.
-Start the session by welcoming the participants and then introduce smart club.
-Invite the OCA to take his/her respective seat and ask permission to start the session formally.
-State the rules and regulations of Smart Club, conduct Introduction round and then announce the names of the role takers.
-Say few words about the speaker and the topic before inviting them to the stage.
-Always coordinate with the timekeeper to keep the track of time.
-If the speaker exceeds the time limit, then stop the speaker in a positive manner.
-Take as many questions from the listeners but be on time and always remind people to be precise and short with their questions. Identify who raised their hands first in the Q/A round and clarify the question in a précised way if the speaker doesn’t understand the question.
-Select the topic for the Impromptu speaker in such a way that it can be summarized within the given time and just before the speaker is called on the stage.
-After the Impromptu speaker delivers the speech, inform everyone about the voting procedure. Coordinate the voting procedure with the executive.
-Remind the rules and regulations once again if someone is found to be violating them.

SPEAKER
-Start the speech formally. Greet everyone not forgetting the coordinator and the chairperson.
-Deliver the speech with full energy.
-Maintain an appreciable level of eye contact with everyone and a speech backed up with a strong body language.
-Emphasizing on strong words and the words that needs to be stressed always adds up the beauty of the speech.
-The Pre and Self-Decided speakers are expected to deliver an insightful and a very content filled informative speech, which is backed up by a week’s time for research.
-A speech without the help of any written material in front of the speaker is always encouraged.
-Hand movement, body language, eye contact, gestures and humor are things that can add flavor to your speech.
-Give a speech filled with information and do now go haywire speaking about oneself and thanking others.
-After the final minute card is shown by the timekeeper, start concluding and not stretching the speech.
-After the speech is over, welcome the listeners to ask questions.
-Answer the questions in a précised way taking less time.
-Focus on the content as well as the process of presentation.
-Impromptu speaker should focus more on the presentation than the content part. But content part is no less important.
-Sometimes impromptu speaker may fail in having enough knowledge about the given topic. At such circumstances, better not try to divert the topic for the sake of using the -whole time. It would be better to speak on what you know and enter the Q/A round.

COMMENTATORS (PDS and SDS)
-Basically evaluate the speaker’s presentation capabilities.
-It is a must to judge the speaker on their Eye contacts, Hand Movements, Body Language, Gesture, Posture, Content and how effectively the speaker is conveying the message.
-Do not start imposing one’s own idea on the topic. Start with a positive note i.e. with good things about the speaker.
-It is always good to strongly point out one or two mistakes of the speakers. This would always help the speaker to focus on that particular mistake in the sessions to come.
-Not only point the negative aspects but also recommend the positive things about the speaker’s speech and encourage doing so in further presentations.
-Focus on the grounds that the speaker has requested prior to the presentation. Do not complain. Instead, give constructive feedback.
-Try to make your speech precise and to the point. Do not take more than 2 minutes.

COMMENTATOR OF IMPROMPTU
-Basically evaluate the speaker’s presentation capabilities.
-It is a must to judge the speaker on their Eye contacts, Hand Movements, Body Language, Gesture, Posture, and how effectively the speaker is conveying the message.
-Start with a positive note i.e. with good things about the speaker.
-It is always good to strongly point out one or two mistakes of the speakers. This would always help the speaker to focus on that particular mistake in the sessions to come.
-Not only point the negative aspects but also recommend the positive things about the speaker’s speech and encourage doing so in further presentations.
-Do not complain. Instead, give constructive feedback.
-Try to make your speech precise and to the point. Do not take more than 2 minutes.

GRAMMARIAN
-Focus solely on the grammatical side of the speeches.
-Not specifically read out all the errors that the speaker has made but broadly classify one specific type and exemplify.
-Always specify one type of grammatical error very strongly so that the speaker can make gradual improvements on that ground in the presentations to come.
-Pointing out many mistakes would definitely confuse the speaker on what grounds to improve in the next presentations. Remember, slow and steady wins the race! Overcoming one mistake followed by another helps better.

TIMEKEEPER
-Take a seat exactly opposite to the stage so that you are easily visible to the one who is on the stage.
-Keep track of time of the speakers and the evaluators.
-Show the respective cards when required.
-Make sure the speaker has seen the card before putting it down.
-Make sure the speaker has seen the card before putting it down.
-Do not speak “time up”. Instead, ring the bell or bang on the table in the absence of the bell.
-Greet everyone not forgetting the coordinator and the chairperson.

AAH! COUNTER
-Distinguish between natural and unnatural aahs, pauses and repetition of words.
-Basically, count the unnatural aahs, Unusual pauses and Repetition of Words that the speaker makes during his/her speech.
-Always speak out the number of Aahs, Unusual Pauses and Repetition of Words with reference to time. (There is a difference between 20 aahs, 12 unusual pauses and 9 repetition of words made in a 6-minute speech and a 2-minute speech.)
-Greet everyone not forgetting the coordinator and the chairperson.